INTERNAL EDUCATION COORDINATOR

Reports to: Associate Health Director

Salary: $28.00 - $35.00 per hour

Job type: Permanent full-time

Job location: 9010 West Saanich Road, North Saanich BC.

Process: email cover letter and resume to Lori Fitzgerald, CPHR at lori@pauquachin.com

Closing Date: 4:00 PM Friday, May 9, 2025

The Health Department:

Pauquachin First Nation's Health Team serves community members in reaching their highest state of holistic wellness through culturally supportive programs and services. We work with an 'any door is the right door' mindset to help community members access supports related to any of the Social Determinants of Health.

The Opportunity:

The Internal Education Coordinator is a new position and performs duties for the following three functions within the Education Department:

Post Secondary - provides support services to Pauquachin First Nation students enrolled in post secondary education, those preparing to attend, and also works closely with the post secondary institutions. The Coordinator ensures that PFN members are given an opportunity to receive post secondary funding.

Spring/Summer Camp (Seasonal) - creates a fun and engaging spring/summer camp program for the youth of the community ages 7 – 18, and provides staff with the tools and support they require to provide a safe and positive experience for camp participants.

After School Learning and Recreational Activities (the After School program is 4 days per week) - develops, coordinates, and delivers after school learning and recreational activities designed for students to enhance their potential and skills in a safe and welcoming environment. The Coordinator strives to empower the students and create strategies to keep a productive and healthy environment for them.

Duties and Responsibilities:

Post Secondary

  • Assists students to locate career information;

  • Responds to inquiries on all aspects of post secondary and advanced education;

  • Receives and processes applications for various universities, colleges, technical institutions, and all post-graduate education;

  • Processes tuition invoices for accepted students;

  • Establishes accounts for required textbooks/supplies;

  • Makes the necessary arrangements for students to take vocational interests and aptitude tests;

  • Advocates on behalf of post secondary students to ensure access to relevant, quality education;

  • Administers the Post-Secondary Student Support program and the University and College Entrance Preparation Program;

  • Submits an annual proposal to Indigenous Service Canada pool funding for post secondary students;

  • Administers and monitors the post secondary education budget for tuition, mandatory fees, books, and student living allowance;

  • Identifies available funding and submits proposals/grant applications to various funders;

  • Provides periodic seminars to potential post secondary students on education opportunities, financial and other student services, and to respond to questions they may have on applying for post secondary.

Spring/Summer Camp (seasonal)

  • Plans, develops, facilitates and supervises recreational, social and educational camp programs that support the positive cultural identity and personal wellness for the youth of the community;

  • Leads the day-to-day operations of the Camp including supervision of youth, maintaining the program space and coordinating with Youth Leaders

  • Assumes responsibility of participant care and safety by being available to assist in higher needs situations;

  • Mentors and supports the Youth Leaders to assist with the execution of the camp programs;

  • Assists with Youth Leader recruitment, schedules and executes Youth Leader orientation;

  • Checks in with staff on a daily basis and discusses their performance and concerns with the Associate Director.

  • Ensures sports, recreation and technology supplies and equipment are properly used and maintained;

  • Establishes effective relationships with children and youth through positive role modeling;

  • Adheres to the program budget established by the Associate Director;

  • Prepares and submits reports such as participant tracking and overall effectiveness of the programs to the Associate Director.

After School Learning and Recreational Activities

  • Researches, plans, develops and implements curriculum in education programs;

  • Facilitates scheduled afterschool programs within the community including preparation of program activities and set-up/clean-up;

  • Supervises children in program and engages with on-site staff to manage any behavior issues;

  • Develops flyers and social media content to promote the after school program;

  • Instructs, leads, and interacts with children during the program;

  • Ensures all equipment and supplies are in good, safe condition and are used appropriately;

  • Monitors children's participation, and provides coaching, guidance and encouragement where necessary;

  • Handles incidents, problems and emergencies professionally and with discretion; report all incidents and parent concerns to the Director;

  • Maintains open communication with parents, provides feedback and answers inquiries as requested and/or required

Other

  • Develops, and manages RFPs, prepares funding proposals; ensures programs and services are adequately funded;

  • Completes and submits monthly, quarterly and annual reports required by the Associate Director, partners, government agencies and funders;

  • Creates and maintains secure confidential files for each client and post secondary student; maintains and updates filing (paper and electronic), mailing systems;

  • Works with all PFN Post-Secondary and employment and training funders including Indigenous Service Canada, First Nations Steering Committee, CSETS, and Provincial Partners to advocate and provide services to PFN community members.

What we require from you:

  • Grade 12 graduation (Dogwood or BC Adult Graduation Diploma);

  • Post secondary education in Educational Support, Career Development Planning, or related field an asset; • Minimum of two years' experience in children and youth education; or

  • An equivalent combination of education and experience;

  • Experience coordinating, implementing, and supervising children and youth recreational and/or outdoor programming;

  • Experience leading and interacting with groups of children and youth, within a range of ages;

  • Experience with hands-on, interactive curriculum development and delivery methods;

  • Experience motivating, coaching and mentoring clients with complex barriers and a broad range of cultural backgrounds;

  • Experience developing and negotiating contracts;

  • Experience preparing funding proposals, working with third party funders and associated programs and projects;

  • Experience administering programs, managing budgets and planning and coordinating events ;

  • Experience developing and preparing written reports, spreadsheets and presentations;

  • Experience maintaining records, filing and correspondence;

  • Valid First Aid Certificate or willing to certify

  • Valid Class 5 driver’s license, a clean driver’s abstract and reliable vehicle is required;

  • Clean criminal record check with Vulnerable Sector required;

Why work with the Pauquachin First Nation?

By working with Pauquachin First Nation you will make an impact on the lives of our members. This is an opportunity to work for the advancement of our resilient community who seek to build a healthy, self reliant and economically strong community. We offer competitive compensation, extended health benefit and registered pension plans, and a dynamic and friendly workplace. Preference may be given to persons of Aboriginal ancestry and/or having knowledge of the Hul’q’umi’num’ culture and traditions.

Thank you for your interest in this position, only those short listed will be contacted.